Yes. When a payment on an invoice is marked Received, its amount is added to the Payment Account chosen on the payment. Deleting that payment or marking it returned takes the amount back off.
Bank account tracking for roofing and restoration contractors: what each account holds, and how much of it came from each job
CRM For Claims keeps a list of your company's bank accounts with a balance on each one. The balance moves when a payment on a claim clears, when an expense is paid and when you move money between accounts, so the office does not keep a second spreadsheet of balances.
Total Available Balance$117,892.15
Debit Accounts
| Operating CheckingChecking · Check, ACH, Credit/Debit Card | $84,210.55 |
| Tax ReserveSavings · ACH | $40,000.00 |
Credit Accounts
| Company CardCredit Card · Credit/Debit Card | -$6,318.40 |
Drawn example, made-up numbers
Six things that change a balance without anyone typing it
You type an account's opening balance once, when you add it. From then on the CRM changes it from the work your team already records on each claim.
A payment is marked ReceivedA payment on a claim invoice that reaches Received adds its amount to the Payment Account picked on it.
+$9,850.00into the account
An expense is Paid or IssuedAn expense on a job saved as Paid or Issued takes its amount off the account it is paid from.
-$3,400.00out of the account
A refund comes backA refund saved on a job, for example a supplier credit, adds its amount to the account it went into.
+$420.00into the account
A received payment is deletedDeleting a Received payment takes the same amount back off the account that got it.
-$1,000.00reversed
A check bouncesMarking a payment as returned reverses the deposit on the account it was posted to.
-$2,100.00reversed
Money is transferredA transfer takes the amount off one account and adds it to the other in the same step.
-/+ $12,000.00between two accounts
Office costs that belong to no claim, paid as overhead expenses, move the account too. A homeowner's card or bank payment through online payments is posted to the bank account you picked for them in the same way.
Adding an account in Settings
An admin adds each account once, in Settings under Bank Accounts. The dialog has five fields.
Add Company Bank Account
Operating Checking
Checking
CheckACHCredit/Debit Card
Yes
$84,210.55
- Name it the way your bookkeeper says it. The name is what people pick from when they record a payment or an expense.
- The type decides the table. Checking, savings, CD, brokerage and trust accounts are listed under Debit Accounts; credit cards, credit lines and auto loans under Credit Accounts.
- Payment methods say how money leaves it. When someone pays an expense, the account list shows only the accounts that pay by the method they chose, which is how accounts payable stops a check being booked against the company card.
- Yes on the fourth field puts the account on every new job, so each job can show its own share of it. The next section shows what that looks like.
- The balance is today's number from your bank. After that, the six events above keep it current.
Account types in the list:CheckingSavingsCertificate of Deposit (CD)Brokerage/Investment AccountTrust AccountCredit CardCredit LineAuto Loan
How much of an account came from one job
#6042 - Ruiz residencedrawn example
Every job has a Bank Accounts page in its money menu, next to Income and Expenses. It lists the accounts this job has touched and the job's own balance on each.
An account set to Yes for each project is added to every new job at zero, including jobs that come in from your website form. When a payment or an expense on the job moves that account, the job's line moves by the same amount. The ACV check minus the crew and the dumpster is right there, before you open the job costing report.
Any other account can be added to one job with an opening balance. If someone corrects a job's balance by hand, the job's activity log keeps the old and the new amount.
Moving money between accounts, and when a transfer is refused
Owners move money out of operating every week: into a tax reserve, onto the card, into payroll. Add Transfer is in Settings and on each job's Bank Accounts page.
FromOperating Checking
ToTax Reserve
Amount$12,000.00
Add Transfer
- Both sides are the same account
The accounts must be different - The amount is zero or less
Amount must be greater than zero. - The source account holds less than the amount
The transfer is not made - On a job, the job's share of the source is smaller than the amount
The transfer is not made
A transfer made on a job's page moves both the company balances and the job's lines. One made in Settings moves the company balances only.
Every move an account has made, with the job and the person
Open an account in Settings and its Activity tab lists every move, newest first. A bounced check shows as a minus line on the job that took it, so the deposit it reversed is easy to find in accounts receivable.
Bank Account InfoActivityOperating Checking · drawn example
| Date | Tr. Type | Amount | Project | User |
|---|---|---|---|---|
| November 10, 2026 4:05pm | Expense | -$3,400.00 | PO# 6042 - Ruiz residence | Luis Ortega |
| November 10, 2026 3:12pm | Income | +$9,850.00 | PO# 6042 - Ruiz residence | Dana Price |
| November 9, 2026 9:40am | Transfer | -$12,000.00 | Non-Project Related | Dana Price |
| November 6, 2026 2:18pm | Expense | -$640.00 | Non-Project Related | Dana Price |
| November 4, 2026 11:02am | Income | -$2,100.00 | PO# 6017 - Baker roof | Luis Ortega |
Each line has the date and time, the type (Income, Expense, Refund or Transfer), the amount with its sign, the job by PO number with a link to it, and the user.
Who can see the balances
Balances are company money, so they sit behind their own switches in each user's roles and permissions.
Settings, Bank Accounts
- Needs the Settings page and the company settings block.
- Shows every account, both totals and the Activity tab.
A job's Bank Accounts page
- View Page [WP148-A01] opens it.
- Create New Bank Account [WP148-A02] adds an account to the job.
- Make Transfer [WP148-A03] allows transfers from the job.
FAQ
Frequently asked questions
Straight answers about who we serve, what we automate, and how to get started.
Yes. Each job has a Bank Accounts page with the job's own balance on each account. Accounts set to be created for each project are added to every new job at zero and move with that job's payments and expenses.
Yes. Credit cards, credit lines and auto loans are listed under Credit Accounts, next to the Debit Accounts, and both count in the Total Available Balance in Settings.
Yes. Add Transfer takes the amount off one account and adds it to another, and is refused when the source account does not hold enough. Every transfer is a line in the Activity of both accounts.