It sets what a job earned against what it cost. In CRM For Claims the General tab counts cleared invoices against paid expenses, and the By Trade tab counts each contracted amount against the expenses and overhead of that trade.
Job costing for roofing and restoration contractors: what one insurance job kept, by trade
Job costing on an insurance job has two questions to answer: what has the job earned in cleared money, and what did each trade earn against its contract. In CRM For Claims every project has a Project Profitability Report with a tab for each question.
Example job with made-up numbers: $40,000 contracted for roofing, siding and gutters
One job, two profit numbers, and the $3,000 between them
Here is the same example job on both tabs of the report. The expenses are identical. The income is not, because each tab starts from a different place.
General tab
Income from invoices that have cleared
| Approved, not cleared on the bank account | $3,000 |
| Total Insurance Income | $36,000 |
| Total Retail Income | $1,000 |
| Total Income | $37,000 |
| Total project expenses | $29,740 |
| Project profitability, 19.62% | $7,260 |
By Trade tab
Income from what each trade was contracted for
| Trade | Contracted | Trade expenses | Overhead share | Profit | % |
|---|---|---|---|---|---|
| Roofing | $26,000 | $16,900 | $2,080 | $7,020 | 27% |
| Siding | $12,000 | $8,400 | $960 | $2,640 | 22% |
| Gutters | $2,000 | $1,240 | $160 | $600 | 30% |
| Total | $40,000 | $26,540 | $3,200 | $10,260 | 25.65% |
$3,000
In this example a Supplemental ACV invoice is approved and the carrier's check has not cleared. The General tab keeps it on its own line, outside the income, until the money is in the bank.
The General tab counts an invoice as income once its balance reaches zero and splits that income into insurance and retail. Opening a line lists the invoices or the expenses behind it.
How each cost reaches the right trade
Assign to Project Trade is a required field on an expense. It takes Roofing, Siding, Gutters or General Overhead, so no cost sits on the job without a place in the report.
Who is paidType of expenseWhere it lands
Supplier accountBuilding MaterialsThe trade you pick
Installer accountLabor, or Labor and Materials (combined)The trade you pick
A vendorPermit/Registration FeesThe trade you pick
A team member or a referrerCommission or referral feeGeneral Overhead
Choosing the payee of a new expense fills in the type when the payee tells what it is: a supplier account gives Building Materials, an installer gives Labor or Labor and Materials (combined). How crews are set up is on subcontractor management.
Both tabs count expenses marked Paid, plus refunds. A commission still waiting for its invoice to be paid leaves the profit as it is until it is paid out, and commission tracking follows it from booked to paid.
Overhead follows the size of each contract
Costs that belong to the whole job go into one General Overhead pool, and the By Trade tab splits that pool in proportion to the contracted amounts. Roofing holds 65% of this example's contract, so it carries 65% of its overhead.
$3,200General Overhead on this example job
Roofing 65%$2,080
Siding 30%$960
Gutters 5%$160
A trade that has expenses and no contracted amount still gets its own row, marked as not contracted, so the money stays in view. Under the table a second one shows the pool and how much of it was allocated.
When the scope grows, the trade's income grows with it
The first amount for a trade is entered when the Project Contract is uploaded in Project Files, and it is required for each trade marked as contracted. Add Additional Contracted Amount adds more to a trade later, with a date and an optional memo.
TypeTradeSource document or memoAmount
Project ContractRoofingSigned contract$24,000
Additional Contracted AmountRoofingExample memo: extra decking approved$2,000
Total contracted for roofing$26,000
The Contracted Amounts page shows every amount on its own row with the date and the person who added it. Money the carrier approves later has its own invoice types, described on supplement tracking.
From one job to every closed job
The Projects Profitability Report on the KPI page adds up the projects in the Completed/Closed stage for a range you pick, with income, operational expenses and company profitability as a dollar amount and a percent.
The range goes by the date a project entered that stage, so a job closed this week counts in full even if its payments came in months ago. The Last Year (365 Days) range also draws income and expenses by month. The other reports and their date rules are on claims CRM reporting and KPIs.
On one project, each tab has its own button that makes a PDF once the project is in Completed/Closed.
Who sees margins is set per person. The project report, the Contracted Amounts page and the company report are separate switches under roles and permissions.
Income and expenses by month, drawn example
JunJulAugSep
IncomeExpenses
FAQ
Frequently asked questions
Straight answers about who we serve, what we automate, and how to get started.
Yes. The By Trade tab has a row for each trade with the contracted amount, trade expenses, general overhead share, total expenses, profit and percent.
Expenses with the status Paid, and refunds. Refunds appear in the list of expenses marked as REFUNDED.
By contracted amount. Each trade carries the same share of General Overhead as its share of the total contracted on the project.
Yes. The General tab has one line for Total Insurance Income and one for Total Retail Income, each with its percent of total income.